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"AS-Accounting 4.0" - basic development approaches
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"AS-Accounting 4.0" system is a new software tool reflecting the previously accumulated and meticulously analyzed experience.
This tool conforms to the new accounting standards and is envisaged for medium and large enterprises.
When developing this software, the designers took into consideration the users' work experience and working procedure. The system combines maximal functional
capabilities with facilitated operation and use.
This description is intended for all those who are interested in state-of-the-art technological solutions in the field of automated financial activities as proposed by us.
The principles of "AS-Accounting 4.0" system are simple and clear. Accounting entries are made based on the input initial documents. Documents, as every day life,
are stored in relevant folders and parallel to that reports are generated.
Documents can be generated on the basis of each other and run through several statuses before accounting entry. For example, to repay an invoice debt, an instruction
is generated to pay by transfer, based on which a payment order is created. When the statement of account is received from the bank to perform the transfer, only then
the payment order executes the accounting entry.
"AS-Accounting 4.0" system uses a general data depository which enables to obtain an accurate and complete picture of the actual state of affairs.
Through the system, the accountants receive supplementary financial report forms, tax liabilities and initial accounting documents. In addition to standard reports, it is
possible to obtain non-standard reports, by specifying the filling procedure.
The system structure and functional capabilities also facilitate the accounting in joint ventures.
When designing the system, the proposals and wishes of hundreds of customers, similar foreign software and further development trends were studied and taken into
consideration.
Ensuring enterprise solvency and profitability
To maintain the proper level of efficiency, the enterprise has to manage its income and expenditures. This involves:
Income forecasting and calculation of expected expenditures;
Estimation of expected profit and the planning of its spending;
Calculation of the deviation of actual costs and income from the planned ones;
Cash flow planning;
Calculation of financial indicators.
All the above operations are automated by "AS-Accounting 4.0" system. The advantages of this automation are achieved by means of numerous charts of accounts
and described reporting forms. In these forms, data from all subsystems are summarized, both on synthetic and analytical level. Receivable/payable debts are also
monitored in terms of repayment deadlines.
Integration of accounting data with payments and supplies, provided the authorities are properly divided, ensures clear mutual collaboration between various departments
in the enterprise: between the accountant's office, planning, financing and supply departments.
Contracts
The contracts generated in the system is an efficient centralized tool to manage the work with partners. There are two types of contracts in the system: purchasing and
payment contracts. Based on them, services and goods invoices can be generated and their payments, settlements and changes can be monitored. Overdue debts
originate through contracts, invoices and partners, for 90, 180, 270 and more days or expected amounts. Balances are generated based on invoices.
Inventory management
Inventory accounting can be used both in close relation with synthetic accounting and entirely separated from the latter. The subsystem performs lot accounting. The
work of warehouse managers is automated. The history of the commodity is not disrupted over the whole movement of the material. Even when sold, it is definitely known
from which supplier and from which lot the commodity was signed out and when it was received. Signing out can be done not only by the strictly unchanged FIFI and
LIFO (when the user does not make decisions to compile the sign-out lines) but also at identification, maximum and minimum prices. Accounting can be also organized
in terms of expiration dates of the goods. The system is also closely connected with the accounting of partners, fixed assets and short-life items. Another innovative
solution is the pricing of the purchased goods with the addition of various costs. Later on, it is possible to view the pricing in terms of these types of expenses. For
example, what is the portion of procurement, transportation or customs costs in the sold goods?
Production management
This system requires specific approach to each enterprise. In our opinion, a general, "ready solution" will ultimately lead to the excessive spending of the users' resources.
That is why, in this respect, for each client a specific software solution can be found.
However, already, there are certain solutions in the system: entry of ready produce from workshops, financial expenditure on the workshop, various pricing costs. For
synthetic accounts, the costs can be grouped with up to five level classifiers, for the purpose of further cross-section of the turnover. For each raise or deduction in the
pay roll system, the type of expenditure or produce can be indicated for the purpose of further grouping thereof.
Accounting options
The submission of several balance sheets of joint ventures with various charts of accounts and in different currencies, differences of tax accounting and accounting in
terms of new accounting standards are examples of parallel accounting.
Based on the same document, the system enables to perform accounting entries in various currencies and with accounts of different chart of accounts. The accounting
of fixed assets for the same inventory number can be performed at the same time, in tax accounting, financial accounting and currency accounting.
All subsystems are interconnected by means of data exchange. Entries from analytical subsystems are accumulated in synthetic accounting, ensuring the interconnection
of synthetic and analytical accounts.
The main problems solved by "AS-Accounting 4.0" system are as follows:
Financial accounting and tax accounting
Unlimited generation of charts of accounts;
Multi-currency accounting;
Detailed analytical accounting;
Execution of economic operations;
Invoice, procurement and sale tracking.
Financial resource accounting
Creation of cash and bank documents;
Bank statements of accounts and cash books;
Settlements with accountable persons;
Contractual payments.
Inventory management
Lot accounting of inventories by supplier, type of commodity, expiration date, price;
Operative management of sales and purchases;
Discounts;
Different aspects of commodity turnover analysis: in terms of commodity, supplier or buyer.
Distribution of additional procurement costs in terms of amount, volume, quantity.
Transition to a new price, writing off shortages.
Enterprise inventory accounting
Accounting of fixed assets and short-life items;
Various methods of depreciation;
Accounting and tax accounting parallel to inventory numbers.
Procurement and sales management
Settlements with buyers and suppliers;
Tracking overdue and expected amounts;
Summarizing invoice balances, based on contracts;
Mutual settlements, settlement instructions.
Personnel management
Personnel registration, instructions;
Time-sheet accounting;
Pay roll accounting.
Payment tracking, transfer sheets.
Documents
The system uses concepts familiar to accountants: document, folder, log, entry. The changes performed with documents are stored in document history journals. At any
moment, it is possible to say who and who changed the given document, when the accounting entries were made. In the system, only the person authorized to generate
the documents can remove them. Removed documents are stored in the deleted document folder which the administrator can clean from time to time.
Work places
Each employee is assigned to a work place. This is where the working tools of the given user are situated, within the user's authority. Based on the structural peculiarities
of the enterprise, the system administrator can design new work places, using the available work places.
Three working languages
The working language is determined for each employee. Various users can work with different languages at the same time: Armenian, English, Russian. Reports and
documents are submitted in the working language of the user.
Working periods
Working and reporting periods can be different for users. These are specified by the system administrator. Data change and receipt of reports is possible only for these
periods.
Authorities
For certain reporters, i.e. storages, subdivisions, synthetic accounts, the authorities to perform actions and view reports are specified. For example:
Pay roll calculation for various subdivisions is done by different users.
One of the users can view the availability in all storages, and another one can see only the storages accessible to him.
Document numeration
The system makes sure the numeration of certain accounting documents is not duplicated and suggests serial numbers. The examples of such documents are: cash-in
slip, sale invoices, payment orders.
Permissible currencies of synthetic accounts
Some accounts in the chart of accounts can have currency balances, while others in their essence can be only in drams. To avoid wrong entry, the permissible currencies
are described for each account.
Standard accounting entry operations
Each type of document can have a number standard options of accounting entries, i.e. standard operations. For each correspondence of standard operation, the currency
and the formula describing the acquisition of the amount are provided.
System data are saved in Microsoft "AS-Accounting 4.0" storages.
The system is significantly protected from unauthorized access, both thanks to its own resources and the ones of data bases. In case of failure, a return is performed
until the previous normal condition is reached. It is possible to generate backup copies during the work and to maintain remote modem connection with the main office
data.
Compatibility
Such systems are designed for long-term operation and must be adjustable to the structural and economic changes of the enterprise. Work stations can be added without
essential decrease in the speed of the system. The data from the "AS-Accounting 2.8" generation software are completely transferred to the third generation system,
"AS-Accounting 4.0".
Integration into standard systems
The system exports the data to standardized software packages familiar to users (e.g., Microsoft Word and Excel). Powerful capabilities to deliver and input documents
afforded to the user are envisaged for the transfer of these documents in the electronic form.
Open system
"AS-Accounting 4.0" system is open:
Existing reports can be located and saved in the form specific for each user.
Ready tools to describe new reports are provided;
If necessary, data structure description is also provided and software source codes for further system development on its own.
However, the openness of the system does not mean it is defenseless against external interventions.
Client information service
The grounds for user information services are:
User manual with a detailed system description;
Description of new options and changes on the web page.
Clarification and trouble shooting done over the phone or by visit.
The programmer's manual with description of "AS-3X" programming environment.
The experience gained in the automation of financial activities enabled us to create our own instrument designs used in the system. Both the ready-made software
package and special solutions have been successfully introduced. However, the following principles must be observed for the efficient system introduction and further
operation.
Necessity principle
Regardless of software package quality and composition, automation is doomed to failure and will not yield necessary solutions, if there is a lack of development plans
for enterprise management and updating.
The development of the management system, parallel to automation, will be reasonable and economically beneficial only if the goals and objectives of automation are
specified.
The principle of the immediate involvement of a strong personality
The implementation of development plans and the efficiency of automation are mainly successful provided the enterprise management are committed to raise the
efficiency and use their authority, will and necessary means to influence the process of introduction.
Maximal participation of the client's employees
Only the proposals, activities and technical solutions proposed and accepted by the client's management and heads of subdivisions jointly with the designers and
advisors of our company, are fully introduced.
"AS-Accounting 4.0" system is continuously developing. Legislative changes are immediately reflected in the system. Permanent communication with the clients
helps us to feel the market demands and satisfy them.
It is envisaged to immediately prepare and transfer from the system, through electronic mail, various accounting documents: payment orders, statements of accounts,
conversion instructions, cash requests. This will help to avoid extra visits to the bank and continuous communication with the latter. Currently, order generation and
tracking, price list and set descriptions are being developed. It is envisaged to automate sales stations using bar codes.
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"AS-Accounting 4.0" - brief functional description
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The subsystem is designed for the summarization of synthetic accounting. All subsystems of "AS-Accounting 4.0" system are interconnected with it by accounting
entries. The following information is needed for the operation of the subsystem:
Reference books
Chart of accounts: this is a multi-level tree-type reference book composed of accounts that belong to different divisions. The correspondence of different division’s accounts is prohibited. Each last-level division has permissible values. One can work during transactions only with account’s accessible values. The accounts can have also additional analytical descriptions based on company requirements. In case of branch accounting the balances of the accounts are formed by branches.
Currency exchange rates. By means of exchange rates the revaluations are done and the incomes and expenditures gotten from exchange operations are determined. During the same day various exchange rates can be entered for the same currency.
Operations
Record of accounting entries by synthetic accounts: by currency and dram memorial orders;
The document performs any number of accounting entries by means of standard operations that are previously described;
Analytic grouping of accounts on five-levels (e.g. by subdivisions, types of produce and expenditure);
Reflection of accounting entries performed from analytic subsystems;
Creation of single and group revaluation orders of currency accounts;
As of the given day, taking into consideration the by Central Bank confirmed exchange rates, the revaluation of account or accounts balances is made, calculating profit or loss;
Currency exchange. Dram-currency, currency-dram, currency-currency exchange types are made, calculating profits or losses.
Reports
The state of balances and turnover reference books in dram and currency;
The movement of the given account: T-account, for a currency account also T-equivalent;
Journal of operations in dram and currency;
Financial standard reports in formats required by ministry of finance and to tax. Later on, the user can easily describe formulas by which the amounts are received, when he makes changes in these reports;
Reports are created for the permissible accounting periods. The user can also create specific reports. The form of the report and the placed changes calculated by formula are described.
The subsystem is designed for accounting of non available funds presence and movement. It is interconnected with all those divisions of system where financial operations are made. To operate the subsystem the following additional reference books are necessary.
Reference books
Banks. It is a tree-type reference book where the requisites of frequently used banks are placed for use in settlement accounts of partners.
Own settlement accounts. Organization’s settlement accounts in different banks are described for proposing in documents. The settlement accounts of partner are listed in partner’s card.
Operations
Maintenance of an unlimited number of settlement accounts;
Reflection of receipts from buyers, other debtors and the synthetic account of the chart of accounts;
Reflection of bank payments to suppliers, other creditors and synthetic accounts;
Drafting and printing of payment orders (also in groups);
Drafting of payment orders and other bank expenditures, based on instructions;
Currency conversion to the settlement account and the reverse operation;
Drafting bank reports.
Document exchange with “AS-ClientBank” system – export of payment orders and import of statements.
The system suggests the serial numbers of payment orders and does not allow their repetition within one year.
Payment order can be developed in phases. First, based on the invoice or fixed payments (e.g., a payment to the budget), an instruction is created where is indicated the amount to be paid and performance term. Based on this instruction, later on, a payment order is created which is formulated only after receipt of account statement from the bank.
The subsystem is designed for accounting of available funds presence and movement. It is interconnected with all those divisions of the system where financial operations are made, e.g., with advance
holders, bank, salary, etc.
Operations
Processing an unlimited number of cashes;
Drafting and printing of cash credit slips (from buyers, other debtors, etc.);
Drafting and printing of cash debit slips (to suppliers, other creditors, etc);
Drafting of cash debit slips based on instructions;
Drafting of cash reports.
When creating cash orders, the documents are suggested in serial numbers. The system does not allow the repetition of numbers within one year.
The cash debit slip can be developed in phases. First, based on purchase invoices or the prepayments foreseen in the contract, an instruction is created which indicates the amount to be paid and the
performance term. Based on the instruction, later on, the cash debit slip is created.
The subsystem is envisaged for the presence of settlement accounts and movement`s accounting. It is interconnected with all the departments of the system where are made financial operations, for example,
cash, payments etc. As compared with “Bank” subsystem here is kept analytic accounting for settlement accounts. That is, the bank account`s remainder of chart of accounts is formulated from remainder of
settlement accounts.
The formulated payment orders can be immediately exported into “AS-ClientBank” system and can be sent sent to the bank using Internet. Entries to the organization`s settlement account are inputted into the
system. It helps to avoid double entries of documents and unnecessary visits to bank.
This subsystem is designed for organization of commercial sales for the purpose of realization of tangible assets or providing services. It is interconnected with the store, fixed assets, short-life items, contracts,
buyer’s orders, wholesale and retail trade and all other divisions of the system where financial operations are made.
Operations
Drafting of purchase invoices of goods and services in different currencies;
Paying off the sale invoices partial or complete in cash, by transfer, offset and otherwise. Paying off currency invoices can be done also in drams;
Monitoring of timely payments from buyers by means of deadlines;
Drafting of invoices debt based on contracts;
Division of sales invoices into states: formulated, unpaid and paid;
Creating of realization schedule for buyer based on contract. You will be offered to create sale invoices based on realization schedule for long-term contracts;
Revaluation of sales invoices in currency.
Sales invoices can be drafted both based on a contract and without contract.
Drafting of invoices for tangible assets sale can be done in phases. First, the sale invoice is drafted. Thereafter, based on this document, the store debit slips are created and only then accounting entries are made.
Reports
The state of partners’ balances according to synthetic accounts, invoices, contracts, currencies;
Turnover statements by currency;
Logs of operations;
Invoice payment schedule where the expected incomes by deadlines are reflected;
Partner’s movement: T-account, for currency account also the T-equivalent;
Summary statement of provided services.
This subsystem is designed for organization of commercial purchases for the purpose of procurement of tangible assets or services. It is interconnected with the store, fixed assets, short-life items, orders and
all other divisions of the system where financial operations are made. To operate the subsystem the following additional reference books are necessary.
Reference books
Partners. The data stored in the partner’s card are used to fill out payment orders and invoices. Advance holders, suppliers and buyers dealing with the organization are described as partners with whom operations are not of single nature but long-term. If the partner functions in a number of financial spheres at once, then one partner card is opened for him in that the accessible accounts for each sphere are listed.
Services. Provided services are described with units of measure and prices. The values filled in the service will be proposed by default for the drafting of invoice lines; however, it is allowed to change the proposed values on site.
Groups of partners. To filter the partners in reports a reference book of groups is drafted.
Operations
Drafting of invoices in different currencies for the procurement of goods and services;
Paying off invoices, partial or complete, in cash, by transfer, offset or otherwise;
Monitoring timely payment to suppliers by means of deadlines;
Drafting of invoices debt based on contracts;
Division of invoices into states: formulated, unpaid, paid;
Revaluation of currency invoices.
Drafting of purchasing accounts for the procurement of tangible assets is performed in phases. First, the tangible assets are entered into the store, creating credit slips of tangible assets. Thereafter, based on
these documents, procurement invoices are created and accounting entries are performed. Payments are made with indication of purchase invoices and the amounts (complete or partial), taking into
consideration paying-off deadlines.
Reports
The partners’ state of balances according to synthetic accounts, invoices, contracts, currencies;
Turnover statements by currency;
Logs of operations;
Invoice payment schedule where the amounts to be paid by deadlines are reflected;
Obtained services analysis;
Partner’s movement: T-account, for currency account also, the T-equivalent.
The given subsystem groups “Transactions with suppliers” and “Transactions with buyers” subsystems, and is also designed for the organization of accounting related to advance holders and other
debtors/creditors. It is interconnected with the store and with all those divisions of the system where financial operations are made.
Operations
Drafting of partners file;
Reflection of dram and currency transactions related to advance holders and other debtor/creditors;
Reflection of documents developed in subsystems, “Transactions with suppliers” and “Transactions with buyers” in debtor/creditor logs;
Revaluation of debtor/creditor liabilities expressed in currency;
Conversion of debtor/creditor liabilities expressed in currency;
Drafting of debtor/creditors statements;
Overpayment of purchase invoice debt by sale invoice and the reverse;
Overpayments offered to partner by different counts.
Reports
The state of balances and turnover reports in drams and currency, based on the cumulative account;
Partner’s movement: T-account, for currency account also, the T-equivalent;
Log of operations, in drams and currency;
Summarized state of partner totalized by all synthetic accounts.
The subsystem is interconnected with accounting of short-life items, fixed assets, wholesale and retail trade, workshop accounting, orders, prime-cost calculation subsystems. The system performs lot
accounting by supplier, expiration date, procurement prices and receipt dates. The workstation of store manager is automated.
Reference books
Material values. A catalogue with numerous data is drafted: weight, volume, bar code, producer, group, etc. The cumulative account can be indicated.
Stores. The material advance holder is indicated. For warehouses, the users’ permissions are specified to in/out, movement and balance viewing. In case of branch accounting the branch office is also mentioned.
Materials reference book of tree-type groups;
Producers;
Units of measure;
Compilations. The structure of compilation is indicated for integration;
Excise rates. Excise rates for taxable goods according to the law;
Types of additional expenditures. For example, cost of transport, custom, insurance, etc.
Operations
Credit slips, in drams and in currency, from suppliers, work shop, synthetic account and their return;
Purchase invoices. Based on imported credit orders are created materials procurement invoices;
Sale invoices (in drams and in currency): debtor, following the payments, phase by phase. Debtor sale invoice makes an exit f sale;
Based on entered cash-in slips, raw material purchase invoices are generated;
Debtor sales invoice exits from the warehouse and debit indebtedness is compiled for the buyer. In case of settlement tracking, an additional balance is also generated for the sales invoice. In the phase by phase option, first, the sale invoice is generated (tracking settlements or debit indebtedness), based on which warehouse sale orders are generated and only then the accounting entry of the invoice is performed;
Cash-out slips to work shops and synthetic accounts;
Internal transportation waybills;
Revaluation instructions;
Re-classification acts;
Instructions to distribute additional expenditures, in terms of volume, weight, amount.
Reports
The state of quantitative balances and financial balances, and turnover report, by warehouses, material values, groups, suppliers, producers;
Movement of material values: T-account;
Transaction log: by warehouses, material values;
Commodity lot history.
The subsystem is designed for automation of fixed assets accounting. The system can perform parallel tax and financial accounting. The following methods to calculate depreciation are applied: straight-line, decreasing balance, amount of produce, sum total of years.
Reference books
Catalogue. The inventory card contains inventory numbers. Data necessary for accounting, the elements of the object, the contents and existence of precious materials are indicated in the form
Types of accounting; Types of accounting performed at enterprise are listed: financial, tax, etc.;
Types of fixed assets;
Structural departments for indicating the location of fixed assets. It’s a multilevel tree. It’s also possible to give users permissions for viewing and making operations by departments. In case of branch accounting the branch is also mention.
Committee. The list of persons who must sign the initial document.
Operations
Acts certifying the introduction into service, purchase invoices of fixed assets ;
Allocation of overhead expenses that form the cost of fixed asset
Internal transportation acts;
Acts certifying temporary decommission;
Re-commission acts;
Union, splitting, partial splitting and absorption of inventory numbers;
Instructions to perform rebuilding and partial dissolution;
Reevaluation according to accounting standards and by any method;
Current repairing
Entry of produced quantities;
Instruction to calculate depreciation;
Write-off acts;
Inventory lists and collation statements.
Reports
Standard forms of initial documents suggested by the ministry of finance;
Report about the catalogue, by type of fixed assets, sections, accountable persons and cumulative accounts;
Report on depreciation;
Turnover report disclosing types of activities;
Transaction log.
The subsystem is envisaged for automation of expenditures accounting of building fixed assets. It is interconnected with “Fixed assets”, Accounts Receivable/Payable”, “Materials accounting” subsystems.
Reference books
Building fixed assets. It includes list of accumulated accounts, number of building objects, unit of measure, plan.
Remainders. For input of remainders at the time of implementation.
Operations
Building expenditures from synthetic account or supplier
Material expenditures to the building asset
Building expenditures transfer to unfinished
Transfer of building assets to catalogue
Retirement of building assets
Purchase invoice (integrated).
Reports
Remainders state
Turnover statement.
Transaction log.
The subsystem is designed for the automation of exploited short-life items accounting. It is interconnected with the store, debtor/creditors and the general ledger subsystems.
Operations
Acts forwarding for exploitation;
The short-life items stored in the warehouse are handed over to the accountable person to the specified structural division;
Movement of the exploited short-life items: the location is changed and (or) the accountable person;
The purchase and sale invoices of short-life items;
Write-off of the exploited short-life items;
Return of the exploited short-life items to the warehouse;
Inventory lists and comparative reference books.
Reports
The state of quantitative and financial balances and the turnover report, by location, advance holder, short-life items, groups, producers;
Transaction log: by location, advance holder, short-life items, type of activities.
The subsystem is designed for the automation of accounting of orders received from buyers and sent to suppliers. The subsystem can follow the chain of development operations of buyers or suppliers orders on the level of the goods included in the order. It is possible to inform the buyer about the delivery state of ordered goods.
Reference books
Interruption causes of ordered goods development. These causes are listed
Types of movement. Types of ordered goods receiving.
Facts connected with supplier order. Possible states of order sent to supplier: rejection, delay, on way.
Minimal reserves. The minimal quantity of given goods is indicated. If the actual quantity is less than the minimal quantity it is possible to create own order.
Operations
Offering to buyer. Prices that are offered to buyer and are in force till to given date depended on buying quantities.
Order from buyer. List of ordered goods by quantities, performance final date.
Reservation of existent goods. List of existent goods with reservation stores, quantities, with reservation influence final date. Reserved goods cannot be more outputted to other buyer.
Goods dereservation. Dereservation of reserved goods by stores, quantities.
Interruption of ordered goods development. Closing of buyer’s order.
Sale invoice (by orders). Execution of buyer’s order.
Order to supplier. List of goods ordered to supplier divided by buyer’s orders quantities.
Facts connected with supplier’s order states. Types of information received from supplier: delay, rejection, on way.
Storage-in order from supplier (with orders). Receipt of goods from supplier for the purpose of delivery to buyer.
Reports
Offers to buyers
Orders from buyers
Circulating journal of buyers orders
Orders goods that are subject of delivery
Reservations of existent goods
Goods dereservations
Reserved goods
Deflections from minimal quantities
Values ordered to suppliers
Connection between buyers and suppliers orders
Facts connected with lines of supplier’s order
Goods that are non delivered by supplier
Circulating journal of supplier orders
There are fixed price-lists for materials, based on them sales are effected. Various analytic reports are received for classification of sales.
Reference books
Types of price-lists. For user is determined accessibility by price-list type for making sale and fixing price-list.
Dealing exchange values. These are company internal exchange values of currencies, which are fixed at once between two currencies leaving out dram.
Operations
Sales based on price-list.
Reports
Journal of sales
Classification of sold goods by sales
Price-list of presence by date
In store present goods that aren’t sold
History of price changes
Classification of buyers by intervals
It allows making of retail trades during the day that are summarized at the end of the day by dram receipt based on credit slip. Sales are made from different control cash registers.
Reference books
Control cash registers.
Operations
Retail trades
Summary cash receipt orders. During the day different sale orders are created and at the end of the day they have accounting formulation by creating cash receipt order.
The subsystem is designed for control of deposit of goods belonged to the company.
Operations
Return of deposited goods again to the store;
Realization of deposited goods.
Reports
Transactions by statements;
Circulating journal by sum, quantity, partner, material;
Presence.
This subsystem is envisaged for Salary calculation and further tracking of payments.
Reference books
Employees
The compilation of the employees' personal data
Bonuses and deductions
Bonuses and deductions are compiled. The type of bonus/deduction is filled in, priority of calculation, type of calculation, type of time sheet, account, currency, what
taxation it is subject to;
Type of settlement
Types of settlement are described, by means of formulas contained in the system, and the types of calculation: reverse or ordinary.
Time sheets
Types of time sheets are described (8-hour, 9-hour, hourly pay, etc.)
Accounts
Accounts are described to perform accounting entries
Operations
Compilation of the employees' personal data;
Compilation of decrees (rates, fixed bonuses/deductions)
Time sheet approval
Other bonuses/deductions compiled (lump-sum bonuses/deductions)
Sick-leave calculation
Vacation money calculation
Recalculation (correction of errors made in previous months)
Calculation of prepayments (with taxes and vice versa)
Payments without calculation (e.g., deduction of money handed to an accountable employee from his salary);
Salary calculation
Generation and processing of Payrolls
Performing the accounting entry of expenditures.
Salary subsystem keeps record of legislative changes. Rates and fixed bonuses/deductions are established by decree. Decrees have expiration dates. A flexible mechanism to describe bonuses/deductions
by formulas has been developed.
The system works for multiple time sheets. It tracks actual payments. Salaries are generated, based on which, payments and lodgment are performed. When closing the salaries, tax liabilities to the budget
are calculated.
Reports
Salaries
Calculation sheets
Summary data: by subdivisions, categories, subjects, produce;
Calculation data: by employees, bonuses/deductions, subdivisions and categories;
Income tax and social security.
This subsystem is designed for following of change history of personnel data. Personnel changes made here and given orders are reflected in salary subsystem.
Reference books
Posts
Education types
Professions
Liability for military service
Academic status
Vacation types
Pension types
Knowledge of foreign languages
Training establishment
Place training establishment.
Operations
Input employee personal data
Authority for business trip
Orders of hire
Orders of retirement
Vacation orders
Accruals/deductions orders
Employee attendance
Training
Reports
Personnel sheets
Orders book
Time-table documents
Candidates personal sheets
Employee’s success
Employee’s current salary.
The subsystem is designed for accounting of enterprise expenditures, for output of finished commodity and for accounting of production cost in different expense approaches. This subsystem works cooperating with "Materials” subsystem as well as separately.
Reference books
Output
Expenditures articles
Description of direct and indirect expenses with the help of formulas
Norms of material expenses
Workshops
Operations
Product release
Order for direct or indirect material expenses in workshop
Report on workshop’s direct or indirect material expenses
Distribution of indirect expenses by workshops or by products
Distribution of indirect expenses of cost by workshops or by products
Writing off of not distributed indirect expenses
Cost accounting
Reports
Released products
Indirect expenses
Distributed indirect expenses by workshops
Written off indirect expenses
Direct expenses
Direct expensesd distributed on products
Cost calculation analyses
Average cost analyses
Production (not calculated) cost analyses
Norms of material expense
It is possible to make planning or null- cost finished commodity entry. You can make realizations and other outputs till cost calculation. At the end, after
cost calculation you can make additional correctional entries with regard to finished commodity cost by two ways: you can make correctional entries either
with regard to days where real outputs are made or summary with regard to one day.
The system is used for receipt of data from several off-line branches and for making of summarized reports in head office. Data receipt is made on level of accounting balances and accounts correspondences.
Reference books
Branches
Reference book of imported OLAP groups
Operations
Import of OLAP data
Export of OLAP data
Reports
Reports are received In Excel environment. That are:
Accounts` balances
Turnover journal
Accounts correspondence
Financial statements.
There have already been developed 125 formulas for getting analytic and synthetic data in “AS-Accounting 4.0” system. The reports are formed in MS Excel system. All the formulas
are available in Excel and they get the data straight from the system’s databases.
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